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Why your software should embrace customizations
March 10, 2017
Having worked in the mid-market ERP space for 10 years now, I know that "customization" can be a dirty word when it comes to software implementations. Ten years ago, a customization could mean hours of consulting and coordination among the business owners, the functional consultant and a software developer just to define the requirements and to plan how the customization would be developed. Then you had to develop it, test its functionality, create a plan to roll the change into production and finally a few weeks or months later actually move the new code into production. So much time was wasted in the process due to the technological constraints of an older software platform.
 
Sales tax return filing frequency is about to change for some Tennessee businesses
Feb. 15, 2017
The Tennessee Department of Revenue is in the process of implementing a new tax system called TNTAP, or the Tennessee Taxpayer Access Point. One of the benefits of TNTAP is that taxpayers will file a consolidated sales tax return. So if your business has more than one location that reports sales tax, you will report sales from all locations on one tax return.
 
Don't let your technology hold you ransom
Feb. 10, 2017
In the IT security community, 2016 has become known as the year of ransomware. Despite its humble beginnings dating back to 1989, in the last few years ransomware has become one of the most, if not the most, significant security threat facing businesses of all sizes.
 
Deadline extended for ACA information reporting to employees (but not to the IRS)
Dec. 14, 2016
The IRS has again extended the deadline for employers subject to the Affordable Care Act's (ACA's) information reporting requirements to meet their obligations to employees, but only by 30 days, from Jan. 31, 2017, to March 2, 2017. The deadline for filing the required information reporting forms with the IRS has not been extended.
 
Ringing out 2016 in QuickBooks
Dec. 7, 2016
2017 is just around the corner. Now's the time to do your end-of-year QuickBooks tasks.
 
IT compliance leads to false sense of security
Sep. 26, 2016
For many organizations, such as those in the healthcare and financial services industries, IT compliance is a requirement and simply a cost of doing business. Too often though we find businesses that are "compliant" yet not secure.
 
Setting up user access in QuickBooks
Sep. 21, 2016
Will multiple employees be working with your QuickBooks company file? If so, you'll need to define their permission levels.
 
Specify your preferences to make QuickBooks your own
Aug. 3, 2016
QuickBooks was designed to be used by millions of businesses. In fact, it's possible to install it, answer a few questions about your company, and start working right away. However, we strongly suggest you take the time to specify your Preferences.
 
What's the weakest link in your company's information security?
July 11, 2016
Companies face a variety of challenges in today's business environment and have to manage an assortment of risks. Some of those challenges include maintaining a competitive advantage, attracting and retaining top talent, and protecting the company's assets. The third challenge, protecting the company's assets, is becoming tougher as a result of today's complex and ever-changing technology-driven environment.
 
Save money and improve risk management: Co-source the internal audit function
April 13, 2016
As you look for opportunities to cut costs and improve profit, the question of where you can reduce salaries may arise. Co-sourcing internal audit and information technology functions may be an easy way for you to save money and improve your business's risk management at the same time.
 
How to add documents in QuickBooks
April 13, 2016
Your computer's storage space may be well organized, but you can still waste time trying to hunt down the document you want right when you want it. If you're using QuickBooks, the Doc Center can minimize your search time and ensure that important documentation is at hand.
 
Why pay legacy ERP maintenance fees?
Jan. 29, 2016
Many legacy enterprise resource planning (ERP) products like Sage, Epicor, Oracle, and Microsoft Dynamics require expensive maintenance fees ranging from 16-24 percent of the full product price. Support and the right to future software releases are generally included in these fees. However, most legacy ERP systems have been customized, which translates into a centralized support representative who does not know how your system is configured or setup.
 
Memorizing transactions in QuickBooks: Why and how?
Aug. 26, 2015
QuickBooks saves time in countless ways, one of which is its ability to memorize transactions. Are you taking advantage of this feature?
 
Make your preferences known in QuickBooks
Aug. 3, 2015
QuickBooks is ready to use when you install it. But you can change its settings to make it work the way your company needs it to.
 
Creating item records in QuickBooks
July 22, 2015
Accurate, thorough item records inform your customers and help you track inventory levels correctly.
 
QuickBooks' custom fields can provide better business insight
June 1, 2015
QuickBooks' customizability makes it flexible enough for countless business types. Custom fields are a big part of that flexibility.
 
The end is near for Windows Server 2003: are you ready?
Feb. 11, 2015
On July 14, 2015, Microsoft will end support for a mainstay server operating system, Windows Server 2003. All software products have a lifecycle, and the time has arrived for this tried and true system to be retired. If your business is still using this product, time is running out to make plans to replace these systems.
 
Innovative ideas for the modern manufacturer
Jan. 23, 2015
Manufacturing has been returning to the U.S. in a big way over the past five years. In a recent Wall Street Journal article, it is noted that not only are companies considering it patriotic to stamp "Made in the USA" on their products, but they can make more money doing so. Also, many companies believe intellectual property concerns associated with overseas manufacturing create enough risk to keep things in the United States.
 
Billing for time in QuickBooks an overview
Oct. 29, 2014
If your small business sells products, you know how precisely you must track your starting stock numbers, ongoing inventory levels, and your reorder points. QuickBooks provides tools to help with this process, but human factors can sometimes throw off your careful counts.
 
Are your information systems secure?
June 25, 2014
In March 2014, just months after Target and Neiman Marcus fell victim to cyber attacks, another threat to data privacy was discovered: the "Heartbleed" bug. This vulnerability is essentially a hole in the prevalently used OpenSSL library, which is responsible for the encryption of Internet data (including usernames, passwords and credit card information). In fact, reportedly two-thirds of all websites use the OpenSSL software for their online communication.
 
What is a network vulnerability assessment and who needs one?
June 6, 2014
A string of recent, major cyber security breaches has left many executives and IT departments scrambling to bolster their security measures and safeguard their sensitive information. There are a multitude of defense mechanisms that work to prevent hackers' access to an organization's systems. However, as the world was forced to realize when the Heartbleed bug was discovered, an organization may be completely unaware of vulnerabilities in its network or a third-party IT process provider.
 
Could you be affected by the HeartBleed Bug?
April 16, 2014
The Heartbleed Bug is a serious vulnerability in the OpenSSL software used by many websites to encrypt sensitive data. Any system that is protected by the vulnerable versions of OpenSSL can be exploited to uncover encryption keys, names and passwords, credit card information, etc. without leaving a trace.
 
Target incident heightens security concerns
Jan. 30, 2014
In the wake of one of the nation's largest retail hacking attacks ever, business owners and consumers alike have a heightened concern about information security.
 
Howard passes Certified in Risk and Information Systems Control exam
Dec. 20, 2013
Alisa Howard, a senior consultant in KraftCPAs' information systems assurance & consulting services department, has passed the Certified in Risk and Information Systems Control (CRISC) exam. The CRISC designation represents Alisa's dedication to remain knowledgeable and proficient as an IT professional who is responsible for the creation, utilization and protection of IS controls.
 
Take steps to increase your cyber security awareness
Dec. 4, 2013
Imagine the volume of information passing through cyberspace every second. Businesses, financial institutions, hospitals, government and military entities collect, process and store a huge amount of confidential information on computers and transmit that data across networks to other computers. Our lives are a tangled web of wired and wireless networks.
 
KraftCPAs associate prevails in online security competition
Nov. 1, 2013
Jonathan Weaver, an associate in KraftCPAs' information systems (IS) assurance & consulting practice, achieved second place in the Symantec Cyber Readiness Challenge on Oct. 8. Fifteen "ethical hackers" participated in this installment of the competition as part of the Information Systems Security Association (ISSA) conference in Nashville.
 
QuickBooks' custom fields: an overview
Sep. 11, 2013
The beauty of QuickBooks is that it can be used for so many different kinds of businesses. Its smart design lets realtors and retail shops, plumbers and plastic surgeons use it to track income and expenses, pay bills and invoice customers, and to run those all-important reports.
 
QuickBooks: How to create a progress invoice from an estimate
June 6, 2013
The U.S. economy may be picking up, but your customers are probably still being very careful with expenditures. If your company's finances will allow it, you can help them out on sizable jobs by using progress invoicing, also known as partial billing or progress billing.
 
QuickBooks' tools may help deter financial fraud
April 22, 2013
Small and medium size business owners work hard for their money. Making use of basic software tools may help to prevent theft or fraud.
 
How safe is your critical business information?
March 29, 2013
Most companies are highly dependent on technology for critical aspects of their business including finance, operations, procurement, distribution and sales. Unfortunately, few businesses have the resources for effective information systems (IS) risk assessment to ensure their data is accurate, available, secure and un-compromised. Even large companies with internal IS audit departments struggle to keep their staff trained on all current and emerging technologies.
 
10 reasons why the cloud is changing the finance world
Feb. 4, 2013
Business management systems are a critical success factor for growing enterprises. A business can plateau without scalable systems in place. Or, even worse, it can suffer a loss of existing customers due to mismanagement. The effective deployment and use of enterprise resource planning (ERP) software (or some kind of business management system) can provide a model for managing an entire business.
 
QuickBooks 2013 gives you a reason to upgrade
Oct. 15, 2012
You chose QuickBooks for a variety of reasons, a major one being its simplicity and usability. But the software is more than 20 years old now, and hundreds of features have been added over the years. QuickBooks looks old, tired and in need of a makeover.
 
KraftCPAs' Gina Pruitt earns Certified Information Technology Professional (CITP) credential
Aug. 2, 2012
Gina Pruitt, managing director of KraftCPAs' information systems assurance and consulting practice, has earned the Certified Information Technology Professional (CITP) credential.
 
IT forecast: partly to mostly cloudy
July 27, 2012
The world of IT is never lacking for new acronyms and buzz words. One of the newer buzz words is the "CLOUD". The term "CLOUD" originated from the old symbol used in network diagrams where a picture of a cloud represented the Internet or other types of data communications media. While different people have different definitions for the CLOUD, most believe, "If it's on the Internet, it's 'in the CLOUD'."
 
Robust Microsoft products link operations and administration to support business growth
July 10, 2012
Time is wasted; work is duplicated; employees and customers are frustrated; opportunities are missed. These are the probable outcomes if you're trying to grow a business enterprise while clinging to an inadequate information management system.
 
QuickBooks: Billing for time and expenses
March 28, 2012
QuickBooks handles billable expenses capably, but it's critical that you understand the process thoroughly before proceeding.
 
QuickBooks tips and tricks to make your workday easier
Jan. 11, 2012
No matter which version of QuickBooks you're using, there are always ways to make your workday easier. As with any software, we tend to learn the features we need and not much more. But small changes in the way you operate can add up to significant time savings and more accurate files. If you jumped into QuickBooks without a thorough introduction, consider these tips.